Privacy statement - using our website

This statement explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

If you are a service user of My CWA or have contacted us via our helpline, view our privacy policy for service users to find out what information we collect, and how we use it and store it.

What type of information do you collect?

We obtain information about you when you use our website. For example, when you contact us about jobs or volunteer opportunities, to make a donation or if you register to receive our newsletter.

The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed on our site and when.

However, if you make a donation online or purchase a product from us, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, which is explained below.

How is my information used?

We may use your information to:

  • Process a donation that you have made

  • Seek your views or comments on the services we provide

  • Send you communications that you’ve requested and that may be of interest to you (these may include information about campaigns, appeals or other fundraising activities)

  • Process a volunteer or job application

  • Respond to your enquiry or request for information

  • Keep a record of any contact we have with you

Who is My CWA?

In this statement, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to My CWA

Your acceptance of this statement

By using our website or providing your information, you consent to our collection and use of the information you provide in the way(s) set out in this statement. If you don’t agree to this statement please do not use our website.

Changes to this privacy statement

Any changes we may make to our privacy statement in the future will be posted on our website and, where appropriate, notified to you by email. This statement was last updated in June 2019.

Complying with the Data Protection Act

The Data Protection Act principles require My CWA to process personal data fairly and lawfully. We’ll offer you choices about the way you are contacted. We’ll also be clear about how we will use your information. We’ll make sure that the reason for collecting information is lawful. We only hold data about you that is enough for our purpose – nothing more.

We work to make sure the data we hold is accurate and up to date

We only hold personal data as long as necessary. However, we may need to keep personal data from you even if you have requested no further contact. This is so that we can make sure we exclude you from receiving communication.

Marketing communication preferences

If you have given us permission to contact you about news and information, our work or ways to support us, we’ll make sure that you can opt out of receiving marketing communications at any time.

Giving your data to other organisations

Unlike some organisations, we’ll never swap or sell your data to another organisation for them to use for marketing purposes.

Your data on our website

If you use any of the email forms on our website, we’ll capture your name and email address in order to respond to your enquiry.

If you make a donation via the secure forms on our website, your credit card information is only used to complete that transaction. Any debit or credit card details that we receive on our website are passed securely to our trusted payment processing partner, Just Giving, according to the Payment Card Industry Security Standards. View Just Giving’s privacy policy for more information.

Information is automatically provided on your browsing behaviour through the use of cookies on our sites. This information does not enable us to identify you personally. However, it does allow us to track usage of our site so that we can improve it.

We use Google Analytics, standard third-party web analytics services, to collect anonymous information about your computer, operating system and browser type. This includes for example the number of users viewing pages on the site, but it does not identify you individually. This means we can monitor and report on the effectiveness of the site and help us improve it. These analytics services will also collect your IP address, which is not anonymous, but this information will not be shared.

E-newsletters

We use a third-party provider, Mailchimp, to deliver our e-newsletters. We gather statistics around email opening and clicks using industry standard technologies. View Mailchimp's privacy policy for more information.

Accessing information held about you

My CWA will help you if you want to see the information we hold about you. A request should be made in writing, by letter or by email, to info@mycwa.org.uk. We’ll reply to your request within a month. Incorrect data can be changed, blocked or destroyed.

Changing your communication preferences

You can change your communication preferences at any time. You can choose whether we contact you by mail, telephone or email. You can also choose whether or not you receive information on certain My CWA activities, including appeals, information about challenge events and fundraising activities, or jobs and volunteer opportunities.

Make your request by phone to 01270 250390 or by email to info@mycwa.org.uk. To unsubscribe from email from My CWA, you can simply click the unsubscribe link at the bottom of the email you have received (Note: this will not unsubscribe you from mail or telephone contact - but email only.)

Asking for your data to be deleted

You can ask My CWA to stop using your personal data at any time. However, we usually keep the personal data of people who have requested no further contact. This is so that we can make sure we don’t include them in any activity aiming to recruit new supporters. If you request that your data be deleted, we will have no future record that you do not wish to hear from us.

How to contact us

Requests for information about our privacy statement can be emailed to our nominated representative for the purpose of General Data Protection Regulations 2018, Saskia Lightburn-Ritchie. Email saskia@mycwa.org.uk to contact her.